VOLUNTEER TRACKING SYSTEM

Many OHV related projects are accomplished by volunteer efforts through the cooperation of local clubs, regional organizations, and/or through statewide associations.  The amount of time involved in planning, coordinating, grant administration, and the communication between the landowner/manager of public lands is a laborious yet rewarding process.

In order to have a greater understanding of the actual amount of time and resources exerted by volunteers involved with grassroots organizations, One Voice has developed a volunteer time tracking survey that can be applied across the multiple forms of motorized recreation and throughout the United States.

The objective of the survey is to have a cumulative running number of total hours spent on OHV related trail projects across the country.  This data provides pertinent and valuable information for local and national policy related decisions and the continued effort in keeping public and private lands open for motorized recreation. 

General Guidelines

The survey is used to track volunteer hours associated with approved projects only.

The hours recorded are the average per person and not the total for everyone working on the project.

  • Approved projects are defined as: obtaining landowner/land manager permission before any trail development, maintenance, and construction commences.
    • Trail rides and good deeds are appreciated but will not be reported.

The Survey Questions entail:

  • Where?:
    • Public Land or Private Land
    • Location – State?
  • Who?:
    • Managing Entity or Landowner (for private lands, we don’t need the name)
  • What?:
    • Type of OHV Use
  • Start and End Date of the Project.  If your project is ongoing, select a time frame according to the calendar year or for your season.
  • Remember!  Please keep this simple and don’t overthink this! Thank you.

Considerations (estimates are OK!):

  • Hours spent during the preparation and planning phase of the project can be included. This includes meeting with landowner/land manager, participation in organized club meetings and events specifically related to the trail project. Also includes is the reconnaissance or scouting to determine trail location, materials, and cost.
  • Time expended obtaining resources such as materials, equipment and operators, and volunteer work days.
  • The time spent on reporting and general administration of the trail project from start to finish.
  • Total hours spent on the trail: including the installation of trail signs and kiosks, structure construction and maintenance (ditches, culverts, bridges, fences, gates, barriers, etc), trash removal, trail and facility construction and maintenance, trail patrol, and interfacing with the recreating public through education campaigns.
  • Equipment time for trail maintenance and OSV operation for snow trail grooming.

Special Considerations:

  • Mileage expended (Under the out of pocket contribution) while obtaining materials, recon, work days, and any other travel directly related to the project.
  • Determining the budget for the project and obtaining estimates for equipment, operators, materials, and labor.
  • Preparing for the grant application and/or proposal to the landowner/land manager